MEMORANDUM

The Call for Papers for the 2008 annual meeting is enclosed.  This year's annual meeting will be held July 15-18 at The Renaissance Hotel in the historical Bricktown area of Oklahoma City, Oklahoma.

I remind you of the March 17, deadline for nominations for the Coyt T. Wilson Distinguished Service Award, Society Fellows, and the Dow AgroSciences Awards for Excellence in Research and Education.  Guidelines for these awards can be found at http://www.apres.okstate.edu/ (NOTE: This site will be unavailable after April 1, 2008.) in the 2007 APRES Proceedings.  Nominations for all these awards should be postmarked no later than March 17, 2008, and sent to the following chairs:

To expedite processing of nominations, the committee chairs have requested that all nominations be sent to them electronically as well as in hard copy.  Email addresses are included for each of the committee chairs.

OFFICIAL CALL FOR PAPERS
for the 40th Annual APRES Meeting
July 15-18, 2008
Oklahoma City, Oklahoma

The 2008 annual meeting of the American Peanut Research and Education Society (APRES) will be held at The Renaissance Hotel, Oklahoma City, Oklahoma, July 15-18, 2008.  APRES members who wish to present original papers or posters, previously unpublished, at the 2008 APRES meeting should submit the following information to:

Instruction to Authors for Abstract Preparation

1. Prepare a Word document using the format shown below (Typing Instructions Format, Use attached template) containing the abstract. Email the Word document as an attachment to the Technical Program Chair.
2. If revisions are made to the abstract between the submission date and the time of the presentation, submit an updated file to the Technical Program Chair no later than June 2, 2008. Plans are to provide a CD containing the abstracts in the registration packet received at the meeting.
3. The abstract should be prepared in good scientific form.  It is the responsibility of authors to submit their abstract in READY FOR PUBLICATION condition.  APRES will not retype or make typographical corrections on abstracts submitted for the Proceedings.
4. Complete the enclosed Information Form that indicates the technical session in which you prefer to present your paper (Poster, Plant Pathology and Nematology; Entomology; Mycotoxins; Weed Science; Breeding, Biotechnology, and Genetics; Physiology and Seed Technology; Production Technology; Harvesting, Curing, Shelling, Storing, and Handling; Processing and Utilization; Economics; Extension Techniques and Technology; or Graduate Student Competition).
5. Include the complete mailing address of the corresponding author for the paper.  Include your telephone number, FAX number, and email address.
6. If the format is not followed (see Typing Instructions Format, enclosed), the abstract will be returned to the author for correction.

Submit the completed abstract submission form and abstract via email to the Technical Program Chair. 

1. Download the Microsoft Word Submission Form and template files
2. Store files in Microsoft Word.
3. Name the Word file with the following:
   • abbreviated title of the abstract and
   • senior author (example: RF Curing-CLButts.doc)

Format of the abstract:

1. Use 8-1/2x11” page size.
2. Leave 1” margins on all sides.
3. Use Arial 10 point font with a ragged right margin (i.e. do not full justify) and do not use hard carriage returns in the body of the text. 
4. Single space with double space between paragraphs and major divisions. 
5. Underline the title (solid) and capitalize the first letter of important words.
6. Follow the title with the author’s name(s) in capital letters, with the initials of each name given first.
7. Place an asterisk after the name of the speaker.
8. Next, provide the author(s) institution(s) and capitalize the first letter of each word.
9. Begin the first line of the title flush, but indent the remaining lines of the title, authors, and addresses five (5) spaces.
10. Do not skip a line between the title and body of the abstract.
11. Do not indent the body of the abstract.

Time Limits and Equipment: Presentations and discussions of papers must fit within a 15-minute time period. 

NOTE: Only LCD projectors will be provided or allowed for paper sessions. Presentations should be prepared using Powerpoint.

Symposia: Suggestions for symposia topics from potential organizers are welcomed, prior to March 17th.  Topics must be cleared with the Program Committee before planning the Symposium.  Participants of symposia should provide abstracts to the organizer(s) of their session who will then forward the materials to the Program Chair.

Poster Presentations: An area with display boards (4 x 4) will be provided for mounting posters.  Presenters will be notified by June 1 of the day and time when posters will be displayed.

Note: Only one (1) paper or poster with the same APRES member as senior author will be accepted.  An invited paper for symposia does not count against the (1) paper or poster limit for senior authors.

ABSTRACTS MUST BE E-MAILED BY MARCH 17th, 2008

Call for Papers